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Whether you are an experienced professional looking for a new opportunity, a new graduate, or changing careers, association management is a growing, vibrant, and dynamic field. Associations are broadly diversified organizations, with business models ranging from event planning to publishing to e-commerce to member services—and often much more—all housed under one roof. No matter what your area of interest or expertise, there is a position within an association that is perfect for you. 

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Associate Administrator

Pennsylvania Medical Society

To Apply Go to: www.pamedsoc.org/jobs

POSITION SUMMARY:
The primary roles of this position are 1) to work collaboratively with the Executive Office to support the preparation and execution of data and reports for the Board of Trustees (BOT) House of Delegates (HOD), and American Medical Association (AMA) and 2) to support the Executive Office and its volunteer constituents (BOT, HOD, and AMA Delegates) in an administrative capacity, and 3) to support the Physician Support Department with collaborative and administrative tasks.

QUALIFICATIONS: Required Skills/Education/Knowledge

  • 3 Years’ experience in an office setting required, 5 preferred
  • Interpersonal skills
  • Ability to interact with high level executives
  • Committed to process improvement
  • Previous experience with physicians and medical professionals preferred
  • Self-motivation
  • Organizational skills
  • Strong problem solving skills
  • Diplomacy skills, including confidentiality
  • Ability to compile and prepare accurate data and reports
  • Ability to prioritize and manage multiple tasks
  • Ability to think and work independently with minimal supervision
  • Verbal, written, and presentation skills
  • Computer and database management skills, including proficient knowledge of Microsoft Office products such as Word, Excel, and PowerPoint


SPECIAL REQUIREMENTS: 
Some night and weekend meeting attendance required as needed.  Attendance is also required at PAMED’s House of Delegates meeting held over one weekend each year (October) in Hershey, PA.

ESSENTIAL DUTIES: 

  1. Work in collaboration with Executive Office staff to ensure necessary BOT, HOD, and AMA minutes and reports are prepared and posted in a timely manner.
  2. Work in collaboration with Executive Office staff to ensure the PAMED database accurately reflects the service of Board, House, and volunteer leaders.
  3. Support the Executive Office team in preparing and distributing communications, including coordinating, and scheduling and preparing for meetings as needed.
  4. Serve as the point person for preparing and monitoring solutions to frequently asked questions for the BOT, HOD and other volunteer leadership positions.
  5. Collaborate to create and adhere to detailed timelines to ensure that all aspects of PAMED Exeuctive Office meetings and projects proceed in a timely manner. Collaborate in troubleshooting when a problem or potential problem arises.
  6. Attend BOT, HOD, committee and task force meetings as assigned to take minutes and provide technical support.
  7. Serve as the liaison between PAMED and other association partners as needed, such as county medical societies, including database management.
  8. Assist Executive Office and Physician Support in clerical reporting including by not limited to expense reporting, mileage reimbursement, etc.
  9. Assist Physician Support in the Innovation Grant management and administration.
  10. Assist Physician Support in CME and Leadership Program administration.
  11. Model company culture by advocating with a supportive attitude, educating people while respecting them and their ideas, and navigating using active listening skills.


ADDITIONAL DUTIES MAY INCLUDE:
Assist with coordination of other Executive Office, Physician Support, and PAMED initiatives, as well as other duties as may be requested or assigned.

PHYSICAL ACTIVITIES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Sedentary work. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.  Hearing and speech to communicate in person, before groups, and over the telephone. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Operation of a motor vehicle, occasionally


This PDQ accurately reflects the duties, qualifications, and other requirements of this position.

REVISION DATE: 03/11/2024

EOE - It is the policy of PAMED to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, citizenship, genetic information, possession of a General Educational Development certificate as opposed to a high school diploma, or any other characteristic protected by applicable federal, state or local law. This commitment applies, but is not limited, to decisions made with respect to hiring, placement, compensation, benefits, promotions, demotions, transfers, terminations, layoffs, return from layoffs, administration of benefits, and all other terms and conditions of employment.

 


Executive Director

Contractors Association of Eastern PA

Center City Philadelphia based Heavy Highway Bridge Construction Trade Association is searching for a full-time Executive Director to direct all daily operations. The Executive Director should be experienced in a supervisory role, and be able to confidently deliver performance feedback, set goals, and clearly communicate business objectives.

A top candidate for this position must have strong leadership, communication, and organizational skills. This position requires a driven person who understands the importance of providing high quality service to the membership and resolve membership issues in a timely and respectful manner – other skills required:

  • Highly organized and detailed oriented; project management skills.
  • Understanding of legal and social issues important to the membership.
  • Strong written and oral communication skills including an ability to make presentations before large groups and correspondence to leadership.
  • Ability to interact with dynamic and strong personalities.
  • Advanced skills with Microsoft applications which include Outlook, Word, Excel, PowerPoint, and other web-based applications.
  • Available for limited travel (one (1) yearly convention)


The position will require the candidate to participate and get intricately involved in the overall management of the following responsibilities and daily duties:

ASSOCIATION MANAGEMENT

  • Implementation of Board of Directors’ policies and directives.
  • Planning and preparation of agenda for Board of Directors’ meetings.
  • Budget and fiscal management; including budget preparation, monitoring cash flow monthly, monitoring of accounts payable and receivable, investment of Association cash reserves as per direction of the Board of Directors, reviewing certified audits for the Association and Industry Advancement Program “IAP” for the Board of Directors.
  • The planning and preparation for Annual Luncheon, Winter Conference, Golf Outing, and Fall Membership meeting as well as the National Associated General Contractors “AGC” Convention.
  • Directing and planning all activities in connection with Board members’ attendance at the AGC Convention.
  • Directing and scheduling activity for the Association’s Committees.


MEMBER SERVICES

  • A liaison between National AGC and Associated Pennsylvania Constructor “APC” programs/activities for the Association.
  • Preparation of written communication with Association members as well as telephone communications covering a wide range of subjects; including, detailed knowledge of DBE regulations, EEO requirements, interpretation of collective bargaining agreements, development of Union Trade Competitive Adjustments, gathering wage rate information from out of state areas, assisting members with questions regarding union benefit funds, and providing members with bidding opportunities through advertisements from as many owners as possible.


LABOR RELATIONS

  • Participate in all aspects of labor relations including the handling of labor disputes and contract negotiations.
  • Review of collective bargaining agreements.
  • Coordinate all meetings with Trade Unions.
  • Prepare new collective bargaining agreements, incorporating agreed upon changes.
  • Oversee the proof reading and printing of new collective bargaining agreements.
  • Administer collective bargaining agreements for members.
  • Conduct grievance hearings and prepare for arbitration and National Labor Relation Board “NLRB” proceedings.


INDUSTRY RELATIONS

  • A liaison between governmental agencies such as Penn DOT, PA Turnpike Commission, City of Philadelphia Departments (Procurement, Streets and Water), and the Southeastern Pennsylvania Transportation Authority “SEPTA.”
  • Maintain relationship with the City of Philadelphia Mayor’s Departments on construction.


UNION BENEFIT FUNDS

  • Serve as Management Co-Chair trustee on Taft-Hartley Joint Benefit Funds.


LEGISLATION

  • Monitor Philadelphia, Pennsylvania and federal legislation and regulations in coordination with APC.
    Communicate with legislators regarding the position of the Association relative to proposed legislation.


QUALIFICATIONS

  • Bachelor’s degree required (5-10 years recent business experience), MBA in business, government, public policy, or JD preferred.


COMPENSATION

  • Competitive Salary
  • Transportation allowance
  • Full Health Benefits
  • 401K Contribution
  • Paid vacation


Please email your resume to:
[email protected] or [email protected]

 


Director of Communications & Media Relations

Statewide trade association seeks energetic professional to lead communication efforts, including the development, planning, and implementation of strategies across print, digital media, and media relations.

The Director of Communications and Media Relations reports to the President and CEO and works closely with the Association Services team.

Responsibilities include the following:

  • Plan and provide content, design, and photography for bimonthly association magazine
  • Plan, host, edit, and post biweekly podcast
  • Collaborate with association staff and members to produce yearly publications and reports
  • Manage sponsorship communication and advertising schedule
  • Plan, manage, and provide content for social media accounts
  • Manage the website and update content, as needed
  • Provide analytics on social media and website performance
  • Leverage social media and website analytics to optimize engagement
  • Write press releases and field reporter calls
  • Develop email campaigns to share conference details, scholarship information, sponsorship program, and other digital messages, as needed
  • Develop eye-catching digital and print promotional materials to share the association’s mission
  • Develop promotional materials for the association’s business service and programs
  • Work with association staff to plan conferences sessions, programs, and related materials
  • Work with on-site audio-visual companies for conference program/speakers
  • Write conversational scripts for conferences and events
  • Effectively communicate with members, sponsors, and board of directors
  • Manage relationships, negotiate pricing and provide print-ready materials to vendors
  • Work with Vice President of Association Services on new member outreach and other in-person or virtual events, as needed

Travel: Daytime travel usually once or twice a month; Overnight travel for Annual Conference, Fall Legislative Conference and occasional industry conferences

Software: Adobe Creative Suite, Microsoft Office, Content Management Systems, and Database system

Education: Bachelor’s Degree preferred in communications, journalism, public relations, marketing or other associated major

Experience: Minimum five years of work experience in communications. Demonstrated experience producing print/digital content. Proven track record of engaging with internal (members, customers) and external (press, public officials) stakeholders.

Those interested should send a cover letter, resume, and salary expectations to [email protected].

 


Manager, Member Services and Organizational Support

PA Public Transportation Association

Job Description

PA Public Transportation Association (PPTA) in Harrisburg, PA is looking for a Manager Member Services and Organizational Support. This is an in-person position reporting directly to the Executive Director.

The primary roles of this professional staff position are as follows:

  • Work closely with the Executive Director to fulfill the organization’s mission of being the foremost advocate for transit in the Commonwealth, and support our members in achieving their industry-associated goals.
  • Provide support for routine business activities of our members, including a working presence in our primary office location in Harrisburg, PA.
  • Develop and maintain a working knowledge of the industry, with special emphasis on items of interest to our membership.
  • Serve as a primary liaison for member services and business, providing responsive member services that are accurate and timely.
  • Assist with the daily operations and administrative functions, including in-house association communications.
  • Be a resource to other stakeholders and industry partners.
  • Ensure members’ needs and requests are handled in an effective manner, including frequent communication and updates while working through matters that are multi-faceted or more involved.
  • Manage membership database and work closely with member agencies and business members to keep records updated.
  • Assist the Executive Director by taking minutes of Board of Directors meetings. Prepare draft minutes for review and final completion by the Executive Director to present to the Board for adoption.
  • Serve as a member of the team conducting a revamp of websites. Upon completion of the website refresh, perform routine maintenance for both websites and ensure all content is accurate and updates are posted in a timely fashion.
  • Manage software program for conference and curriculum registrations.
  • Under direction of the Executive Director, assist in the planning, development and delivery of conferences, expos, round tables, programs, membership and committee meetings and retreats.


These duties may also include
:

  • Assisting with logistics throughout the process;
  • Running onsite registration for conferences;
  • Serving as a resource for speakers and panelists;
  • Coordination of IT and AV services; and
  • Close coordination with hotel staff while onsite during events.
  • Assist with the preparation and processing of monthly bills and invoices for the organization's bookkeeper in coordination with the Executive Director.
  • Work closely with the Training Program Director to support Roundtables and other joint sessions and events.
  • Assist Executive Director as needed with the newsletter and various association communications and updates.
  • Help support Committee Chairs and committees as they conduct committee meetings and organization-related business.
  • Some travel, including overnights, predominately throughout Pennsylvania is required.
  • Experience with graphics and Word Press a plus.


NOTE:
Applicant must reside and be willing to work in the Greater Harrisburg, PA area. The expectation of this position is that it be primarily conducted in-person, not telework.

Job Type: Full-time
Salary: $48,000.00 - $62,000.00 per year
Schedule: Monday to Friday
Work Location: In person

Interested applicants should submit their information to Danielle Hoffner, PPTA Recruiter, at [email protected].

 


Director of Member Engagement

Pennsylvania Child Care Association

Job Overview:
We are seeking a dynamic and results-oriented Director of Member Engagement to join our organization and lead the development and execution of strategies to grow and retain our membership base. The ideal candidate will possess strong leadership skills, a proven track record in membership management, and the ability to drive engagement initiatives. As the Membership Director, you will play a crucial role in fostering a sense of community, ensuring member satisfaction, and implementing initiatives to attract new members.

Responsibilities:

Membership Growth and Retention:

  • Develop and implement strategies to increase membership acquisition.
  • Create and execute retention programs to enhance member satisfaction and reduce churn.
  • Analyze membership trends and feedback to make data-driven decisions for continuous improvement.


Community Engagement:

  • Foster a sense of belonging and community among members.
  • Collaborate with other departments to organize events, webinars, and networking opportunities to enhance member engagement.
  • Develop and manage online forums, groups, and platforms to facilitate member interaction and communication.


Communication and Outreach:

  • Oversee the development of effective communication materials, including newsletters, emails, and social media posts, to promote membership benefits and initiatives.
  • Conduct outreach programs to target potential members and promote the organization's value proposition.


Collaboration with Stakeholders:

  • Work closely with other departments to align membership strategies with overall organizational goals.
  • Collaborate with leadership to develop budgets, set goals, and track key performance indicators related to membership.


Data Management:

  • Utilize CRM systems and other tools to maintain accurate and up-to-date member records.
  • Generate and analyze reports to assess membership performance, identify trends, and provide recommendations for improvement.


Qualifications:

  • Bachelor's degree in business, marketing, communications, or a related field. Master's degree is a plus.
  • Working knowledge of state and federal early care and education public policy, education and professional development, and issues facing the field.
  • Proven experience in membership management, with a successful track record of growing and retaining members.
  • Strong understanding of marketing principles and strategies.
  • Excellent interpersonal and communication skills.
  • Ability to think strategically and execute tactically.
  • Proficient in using CRM systems and other membership management tools.
  • Results-driven with a focus on achieving measurable outcomes.
  • Strong leadership and team management skills.


Position Information:

  • Full-time, exempt, 37.5/week; typical work week Monday-Friday
  • Occasional overnight and weekend travel
  • Benefits: Health, Dental, Pharmacy, Vision (with co-pay); Health Reimbursement Account; Simple IRA; Life Insurance; 10 vacation days, 12 sick days, 3 personal days/year; 12 holidays
  • Suburban location; free covered parking
  • Hybrid work schedule is an option.
  • Salary Range: $60,000 – $70,000


If you are a highly motivated and strategic thinker with a passion for building and nurturing communities, we invite you to apply for the Director of Member Engagement position and contribute to the success of our organization.

Send resume, cover letter, and a one-page writing sample to [email protected]. Subject line: Director of Member Engagement. No phone calls please.

The Pennsylvania Child Care Association was established in 1973 and is a state-wide, non-profit membership organization. PACCA’s members operate over 1,500 child care and early learning programs and includes organizations and businesses that support Pennsylvania’s early learning community.