Assistant Executive Director

Pennsylvania Association of School Business Officials (PASBO)

The Pennsylvania Association of School Business Officials (PASBO) is ready to grow our team, and we’re looking for an Assistant Executive Director to help lead our association.

PASBO provides professional development, leadership development, advocacy, and regional chapter support to our more than 4,000 members working in k-12 public schools. PASBO members lead the finance, payroll, accounting, transportation, human resources, facilities, food service, procurement, technology, safety, and other operations functions of Pennsylvania schools. Our mission is to develop and support leaders in school business operations.

The Assistant Executive Director, in conjunction with relevant staff, is  responsible for leading and coordinating several major functions across the association, including professional development, communications, and school business official pipeline work.

This position will work with the executive director and other relevant staff to provide support for the leadership and management of association operations.

The assistant executive director position is a full-time, Harrisburg-area based position, and previous experience in association management or school business is required.

Please click here to see the job description for more information. Interested candidates should send a resume and cover letter to [email protected] on or before July 31.

Senior Manager of Foundation Engagement and Development

Pennsylvania Osteopathic Medical Association (POMA) Foundation

Reports To: Chief Executive Officer
Location: Hybrid − Harrisburg, PA, Work from Home 2 Days Per Week
Position Type: Full-Time | Exempt

Position Summary:

The Senior Manager of Foundation Engagement and Development is a key leadership role responsible for advancing the mission of the POMA Foundation through strategic stakeholder engagement, communications, and event coordination. This individual will lead initiatives to build and strengthen partnerships, raise philanthropic support, enhance the visibility of the foundation’s work, and steward relationships with volunteers, donors, partners, and the broader community.

Primary Responsibilities

1. Donor Relations, Marketing, and Communications

•  Oversee donor recognition efforts, including thank-you communications, donor spotlights, and impact reporting.
• Develop and implement an integrated communications strategy to raise awareness and drive engagement.
• Create content for newsletters, social media, website, and print materials.
• Maintain consistent branding and messaging across all public-facing materials.
• Collaborate with leadership to support public relations and media outreach initiatives.

2. Fundraising and Grant Fulfilment

• Lead the foundation’s fundraising strategy, including individual giving and corporate sponsorships.
• Identify, research, and apply for grant opportunities that align with the foundation’s mission and programs.
• Work with the Board and outside contractors to lead the management of existing grant programs, including a systematic process for applying, accepting, considering, approving/denying, and tracking grant deliverables, and ensure compliance with reporting requirements.

3. Strategic Event Coordination

• Plan, coordinate, and execute foundation-led events, including policy forums, awareness campaigns, and stakeholder events.
• Serve as the primary contact with external organizations and community partners.
• Develop event goals, secure speakers, manage logistics, and evaluate post-event impact.

Qualifications:

• Minimum of a bachelor’s degree in nonprofit management, communications, public affairs, or a related field.
• Minimum of 3 years of experience (or educational achievement) in nonprofit development, fundraising, communications, or external affairs.
• Exposure to success in event planning, donor cultivation, and grant writing.
• Exceptional written and verbal communication skills.
• Strong organizational, relationship-building, and project management abilities.
• Proficiency in donor systems, design platforms (e.g., Canva), and email marketing tools.

Preferred Attributes:

• Passion for community-based impact and Osteopathic principles.
• Experience working with nonprofit board members.
• Knowledge of trends in nonprofit communications and philanthropy.

Compensation and Benefits:
Salary is commensurate with experience and includes a competitive benefits package, professional development opportunities, and a mission-driven work environment.

To Apply:
Submit a cover letter, resume, and a writing sample to [email protected] by Monday, July 21, 2025.

Membership Liaison

Pennsylvania Medical Society

Position Title: Membership Liaison
Division/Department: Membership & Services
Reports to: Membership Liaison Lead
Classification: Full Time, Exempt

POSITION SUMMARY:

The Membership Liaison (ML) supports PAMED recruitment and retention efforts and focuses heavily on the large practice and health system component of PAMED membership and is well-versed on member needs and issues within these settings in order to uniquely position PAMED to be able to provide products and services that best address their needs and challenges. The ML will work with the fellow Membership Liaison Lead and the Senior Director, Executive Office to establish processes by which these members will be compelled to fully engage in PAMED to ensure they receive the full value of their membership. The ML is expected to pursue and nourish relationships with physicians, key members of their staff, practice leaders, and hospital medical staff leaders within large practices and health systems to recruit and retain membership.

This individual also staffs some special sections and supports other membership special interest groups. The Membership Liaison is a member of the team that addresses the incoming inquiries of members that includes telephone calls, web inquiries, and email received via the Member Inquiry Form. This may include making phone calls, answering emails, and working with the appropriate PAMED staff/department or respond directly to the individual.

QUALIFICATIONS:

• Minimum of bachelor’s degree required in marketing, communications, sales, or related customer service-related field or equivalent professional experience in physician engagement work or membership relations
• Possess a natural ability and interest in communicating effectively with c-suite professionals, physicians in leadership positions, physicians, and other high-level professionals
• Familiarity with the varied physician practice environment in Pennsylvania
• Excellent oral and written communication skills a must
• Ability to handle multiple priorities (project management skills)
• Proficient in Microsoft Office programs
• Ability to work in a fast paced, changing environment and drive results
• Ability to use technology such as smart phones and laptops effectively while working remotely
• Valid state issued driver’s license

SPECIAL REQUIREMENTS:

This position requires frequent travel within Pennsylvania, virtual outreach, and regular evening and weekend meetings as well as attendance at the annual House of Delegates meeting.

ESSENTIAL DUTIES: 

1. Retain current membership and recruit new members by creating systems by which members actively engage in PAMED, creating trusting relationships with a variety of individuals, increasing awareness of PAMED, and collaborating with staff and other key stakeholders.
2. Identify strategic opportunities to increase membership as well as identify new and creative ways to retain current members.
3. Maintain understanding of issues affecting the practice of medicine in Pennsylvania.
4. Identify and effectively communicate emerging trends that are affecting Pennsylvania physicians.
5. Research emerging issues and topics affecting physicians and their practices independently.
6. Maintain understanding of PAMED’s initiatives, priorities, products, services, and key focus areas.
7. Actively assesses and improves contributions to company culture by practicing advocacy meaningfully, encouraging and respecting individuals' ideas and experiences, elevating colleagues' confidence to bring their whole and best selves to work, and navigate all communication based in active listening and thoughtful dialogue.

ADDITIONAL DUTIES MAY INCLUDE:

Assist with coordination of Membership and PAMED initiatives, as well as other duties that may be requested or assigned.

PHYSICAL ACTIVITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent standing, walking, pushing carts, bending, stooping, squatting, and climbing ladders or stairs. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: inspection of machinery, viewing a computer terminal, and extensive reading.  Hearing and speech to communicate in person.  Exerting up to 60 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Operation of a motor vehicle, occasionally                                     

This PDQ accurately reflects the duties, qualifications, and other requirements of this position.

REVISION DATE: 04/01/2025

EOE - It is the policy of PAMED to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, citizenship, genetic information, possession of a General Educational Development certificate as opposed to a high school diploma, or any other characteristic protected by applicable federal, state or local law.   This commitment applies, but is not limited, to decisions made with respect to hiring, placement, compensation, benefits, promotions, demotions, transfers, terminations, layoffs, return from layoffs, administration of benefits, and all other terms and conditions of employment. 

Click here to apply.

Administrative Assistant

Pennsylvania State Nurses Association

FSLA – Qualification: Non-Exempt
Reports to: Chief Executive Officer

Position Summary
The Administrative Assistant provides high-level, confidential administrative support to the Chief Executive Officer (CEO) of the Pennsylvania State Nurses Association (PSNA) and its foundation. This individual will assist with scheduling, correspondence, project tracking, and various tasks that support the CEO’s ability to lead the organization effectively. The ideal candidate is organized, personable, discreet, resourceful, and able to work both independently and as part of a team in a mission-driven, professional environment.

Additionally, this position establishes a physical presence in the PSNA office and provides CEO-approved administrative support to other staff if needed.

Qualifications

• Administrative experience, preferably in a non-profit or association setting
• Strong written and verbal communication skills
• High proficiency in Microsoft Teams and Microsoft Excel
• Proficiency in the broader Microsoft Office Suite (Outlook, Word, PowerPoint)
• Exceptional organizational skills and ability to manage multiple priorities under pressure
• Professional demeanor, emotional maturity, and demonstrated discretion with sensitive or confidential information

Primary Responsibilities

• Maintain physical presence in office.
• Manage the CEO’s calendar, scheduling meetings, appointments, and travel
• Draft, format, and proofread internal and external correspondence on behalf of the CEO
• Produce meeting minutes as directed by CEO
• Coordinate and track CEO-led projects and strategic initiatives, following up as needed
• Maintain organized files, directories, and records, both digital and physical
• Handle incoming calls, emails, and mail prioritize, and route communications as needed
• Prepare materials for meetings, including agendas, briefings, reports, and presentations
• Handle mailings, copying, printing, and other projects as directed by the CEO
• Use Microsoft Teams to facilitate team communication, manage reminders, and maintain task lists
• Use Microsoft Excel to track data, create reports, and support administrative processes
• Assist with board-related logistics as needed (e.g., scheduling, document compilation)
• Serve as the point of contact for internal and external stakeholders on matters involving the CEO
• Order, purchase, maintain, and organize supplies
• Support event and meeting planning as requested by the CEO
• Process membership data and upload to appropriate data locations
• Provide CEO-approved administrative support to other team members

Work Schedule and Location

• Schedule: up to 28 hours/week; occasional evenings and weekends as necessary
• Work Location: Harrisburg, PA
• Travel: Occasional local and in-state travel may be required

Compensation and Benefits

• Salary $18 - $21/hour based on experience

Contact
Name: Wayne Edward Reich Jr.
Email: [email protected]
Phone: 717-657-1222