Job Title: Manager

Provide administrative support to POMA District Branches and POFPS to facilitate the development of active, healthy societies. Manage a wide variety of internal and external relationships to meet needs of District Branches and POFPS.

 I.              JOB SUMMARY 

Provide administrative support to POMA District Branches and POFPS to facilitate the development of active, healthy societies. Manage a wide variety of internal and external relationships to meet needs of District Branches and POFPS.

 II.            ESSENTIAL FUNCTIONS

The following description of job responsibilities and standards is intended to reflect the major responsibilities and duties of the job but is not intended to describe minor duties or other responsibilities as may be assigned from time to time.         

A.   Serve as administrative officer to POMA District Branches and POFPS (including but not limited to):

1. Maintain and protect financial stability and resources;
2. Oversee all activities and operations to ensure accomplishment of goals.
3. Serve as the primary contact.
4. Maintain positive public relations.
5. Ensure activities and programs further the mission as established by the board

B. Provide administrative, leadership development and organization support to:

1. Ensure legal documents are filed with respective governing entities.
2. Draft and propose annual budget; oversee financial health; meet goals.
3. Develop and implement strategic and/or yearly business plan to include all organizational activities.
4. Create and maintain necessary manuals (i.e. board, policy, processing).
5. Conduct leadership development through orientations; identify potential leaders.
6. Prepare and present appropriate reports at each board meeting; prepare annual reports.
7. Draft and send correspondence.
8. Review and prepare year-end files.

C.  Provide subject matter expertise in association management areas such as financial management, membership, record keeping, leadership development and management, organization management, and CME coordination.

1. Liaise with leadership.  Prepare required trip documentation and related reports.  Provide updates as needed. 
2. Maintain membership records and support all administrative functions pertaining to membership recruitment and retention.
3. Coordinate activities pertaining to continuing medical education programs including but not limited to program marketing, site selection and contract review, onsite logistics, etc.
4. Assist in identifying and nurturing new leadership.  Work with staff and leadership to create and implement leadership development programs.
5. Support programs and policies by communicating POMA issues and concerns within each organization and providing assistance as requested by POMA staff.
6. Communicate the needs and concerns to CEO in order to ensure concerns are considered when developing or enhancing programs and policies.

 III.           OTHER RESPONSIBILITIES

• Lead or assist with all other duties as assigned by CEO.

 IV.          MINIMUM QUALIFICATION OR EXPERIENCE 

Education:       Bachelor’s Degree required, Master’s Degree preferred                  

Experience:     3+ years in association/non-profit work

                        Experience in association management a plus.

Demonstrated understanding of all facets of association management and component relations, including membership, educational programs, and organizational development.

Licensure or Certification:       CAE or equivalent professional credential preferred.

 V.            SPECIAL SKILLS/EQUIPMENT

 Computer experience with Microsoft Office Products including Word, Excel, Access, PowerPoint and Outlook required. Experience in AMS systems, specifically iMIS software, is preferred.

 VI.          PHYSICAL, MENTAL DEMANDS/WORKING ENVIRONMENT

PHYSICAL
Sitting: 60%                          

Standing/Walking: 40%

Lifting: Minimal, less than 20 lbs. 

Vision: Computer, phone

 MENTAL
High pressure; goal oriented; fast-paced.  Able to handle multiple responsibilities simultaneously.
 


 ENVIRONMENT
Normal office environment. 

TRAVEL
Travel, evening and weekend work are a requirement of this position.

Interested  candidates may submit resume/cover letter by email to [email protected].