Event Assistant

Atlas Management Resources (AMR)

Atlas Management Resources (AMR), an association management company, has an opening for an event assistant. The staff at AMR currently works with three clients, two national associations and one statewide association. AMR is a virtual office – all staff works remotely from home offices. This position is a part-time position, averaging 20 hours per week. The ideal candidate will be located in the Central PA area. The successful candidate will have ideally three years of experience planning events for associations, nonprofits, and/or corporations. 

The event planner will be responsible for:

• Facilitating activities that support client events, including all registration functions, database updating, invoicing, processing credit card payments, reports, materials supporting the event, shipping arrangements, etc.
• Exhibitor support and management for the those clients who include exhibits with their conferences, as well as tracking sponsorships with assistance from other staff as needed, providing weekly reports.
• Providing on-site staff support for registration and other responsibilities that support the event as part of the on-site staff team for events.
• Conducting a post-event evaluation and report on outcomes. 

The successful candidate will possess the following qualifications:

• Proven experience dealing with association management software programs.
• Previously managed events (conferences, meetings, corporate events).
• Excellent time management and communication skills.
• Sales skills and ability to build productive business relationships.
• Ability to manage multiple projects independently.
• MS Office proficiency.
• Bachelor’s Degree or related experience in events.
• Must be able to work remotely.
• The ability to travel within the United States several times each year.

To apply, please send a resume and cover letter detailing past event management experience to [email protected] by Friday, December 12.

Operations Manager

Pennsylvania Head Start Association

Location: Harrisburg, Pennsylvania (Remote)
Job Type: Full-Time, 35 hours/week

About Us:
The Pennsylvania Head Start Association is dedicated to improving the future for economically challenged children, families, and communities across the state. We believe in fostering a supportive and dynamic work environment where every team member is valued. We are committed to creativity, personal initiative, and building a professional team that makes a real difference.

The Role:
We are seeking an experienced Operations Manager to join our team. This is a key leadership role responsible for the effective and efficient management of our daily operations and financial activities. You will play a crucial part in ensuring our processes support our mission to provide high-quality services.

Key Responsibilities:
Financial Oversight: Assist with budgeting, financial reporting, and preparing financial statements. You'll also ensure timely processing of accounts payable, accounts receivable, and payroll.

Operational Management: Assist the Executive Director with day-to-day operations, including HR and IT infrastructure. You will also oversee vendor and contract management to ensure smooth service delivery.

Teamwork: Act as a valued senior team member providing guidance and performance feedback to other employees as necessary.

Compliance: Ensure we comply with all local, state, and federal regulations and with our grant requirements. This includes understanding our stakeholders’ goals and performance standards.

Strategic Collaboration: Work with the leadership team and the Board of Directors to execute our strategic plan and provide valuable insights to support long-term decision-making.

Travel to events, training, and conferences, typically in Pennsylvania but also occasionally outside of Pennsylvania.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field, or equivalent work experience.
• Proven experience in operations management and financial oversight, preferably in a non-profit setting.
• Experience with grant management, budgeting, and financial reporting for government-funded programs is highly desirable.
• Strong ability to manage multiple priorities and projects simultaneously.
• Proficiency in accounting software, Microsoft Office, and Google applications.
• Excellent leadership, communication, and problem-solving skills with a keen attention to detail.

What We Offer:

• Competitive compensation and benefits, including medical, dental, and vision insurance.
• A fully remote work environment, offering flexibility and work-life balance.
• Health Savings Account and Paid Time Off.
• A Simple IRA plan with a company match; vesting when eligible.
   

How to Apply:
If you are a non-profit professional with a passion for our mission, we encourage you to apply with your resume and cover letter. If you require an accommodation for any part of the application process, please contact us at [email protected].

The Pennsylvania Head Start Association is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.