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Whether you are an experienced professional looking for a new opportunity, a new graduate, or changing careers, association management is a growing, vibrant, and dynamic field.  Associations are broadly diversified organizations, with business models ranging from event planning to publishing to e-commerce to member services—and often much more—all housed under one roof. No matter what your area of interest or expertise, there is a position within an association that is perfect for you. 

Keep checking back for new job postings.



 

Director, Government Affairs

Pennsylvania Restaurant & Lodging Association 

The Pennsylvania Restaurant & Lodging Association (PRLA) is seeking a Director of Government Affairs to join the PRLA advocacy team. This senior level position will report directly to the Vice President of Government Affairs but will be expected to work independently on the association’s many legislative and regulatory policies. This individual will be comfortable representing the association’s members at the federal, state, and local level. Interested individuals must have a minimum of 3 years of legislative experience, excellent communication skills, and be familiar with legislative tracking tools such as PLS and grassroots platforms.

Interested candidates should submit their resume and cover letter to [email protected].

 

Executive Director/CEO 

Pennsylvania Institute of Certified Public Accountants (PICPA)

PICPA provides programs, services and benefits to its approximately 20,000 members in public practice, their firms, and members in industry, government, and education. The Executive Director/CEO and the PICPA professional team influence, support, and implement the strategies and objectives of the elected volunteer leadership of the Institute, the Foundation for Education and Research, and the CPA Foundation. The Executive Director/CEO manages the Institute and two Foundations through six direct reports. The position is based in Philadelphia. 

The Executive Director/CEO seeks to sustain the long‐term impact and credibility of the PICPA by maintaining personal relationships with leaders in the accounting profession, government, legislative and regulatory agencies, PICPA chapter leaders, and other related organizations. This understanding of legal, regulatory, and business activities allows the Executive Director/CEO and the professional staff to develop PICPA programs and activities both directly and via third parties.

Areas of Strategic Responsibility:

The Executive Director/CEO must balance the long‐term goals of the PICPA with the short‐term objectives of an elected leadership and/or the needs of current legislative, regulatory, or professional issues.

Culturally, PICPA is collaborative and respectful with a strong professional team in place. This capable team respects the overarching goals of PICPA and strives to achieve those goals; they do not require close supervision, but thrive when given broad direction and the latitude to execute as they see fit. Thus, the Executive Director/CEO can focus on implementing and influencing policies and strategies as opposed to managing day‐to‐day micro‐ operations. The Executive Director/CEO can expect to:

  • Contribute heavily to shaping PICPA Board and Council policy and annual and strategic objectives by planning, developing, directing, and effectively proposing new and challenging programs to the state and chapter officers, members of the Board and Council, and committee chairs.
  • Establish and maintain a viable, productive, diverse, and credible organization while achieving overall objectives through proper structuring, staffing, training, monitoring, directing, developing and motivating key paid staff.
  • Advocate, establish, and maintain appropriate relationships with the PICPA constituencies (e.g., members in public accounting, industry, government, and education; CPA firms, legislative and regulatory bodies; other state CPA organizations; the AICPA; and volunteer leadership).
  • Encourage wider participation in PICPA activities and efforts by existing and potential members.
  • Maintain a current technical and professional knowledge and understanding of developments, issues and challenges in the accounting profession.
  • Other ideas: Lead efforts to identify and execute strategic mergers or joint ventures with other state CPA societies and related organizations; reinvention of the PICPA to respond to demographic shifts in the profession; continue the digital member experience transformation that has been accelerated by the current pandemic to best serve future generations of CPAs.

Knowledge, Skills, and Experience:

The ideal candidate will possess the following attributes:

  • 10+ years of executive association leadership with successful results
  • Understand the organizational dynamics associated with membership organizations and multiple constituencies
  • High integrity and character; an unvarnished reputation in the industry
  • Exceptional communication skills with sound judgment; strong leadership & management capabilities; must be articulate and polished
  • Tactfully aggressive; hands‐on, superior attention to detail; history of collaboration to achieve objectives
  • Understanding of the regulatory and legislative process applicable to the CPA profession
  • Ability to travel approximately 20%
  • College degree required; advanced degrees or professional certifications preferred; especially the CPA.

EXECUTIVE DIRECTOR/CEO PRINCIPAL ACCOUNTABILITIES

PENNSYLVANIA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS

 “The mission of the Pennsylvania Institute of Certified Public Accountants is to further the well-being of its members, while upholding the public interest, by:

  • Enhancing quality services founded on professional competence, integrity and objectivity.
  • Serving as an advocate for, and promoting the public image of, its members.
  • Articulating positions on professional and public issues where the expertise of the CPA is relevant.”

PICPA FOUNDATION FOR EDUCATION & RESEARCH

“The mission of the PICPA Foundation for Education & Research is to provide a broad spectrum of high-quality educational programs to enhance the level of professional competence, integrity and objectivity.”

PA CPA FOUNDATION

 “To inspire students to pursue careers in accounting and to provide encouragement, education, and support to those working to become Certified Public Accountants.”

PRINCIPAL ACCOUNTABILITIES:

  • Assist PICPA’s Board and Council in shaping its strategic direction, establishing policy and implementing member services and benefits by developing or revising programs and activities.
  •  Support PA CPA Foundation Board to establish strategic direction, expand mission-related programs and activities, and create an aggressive fundraising strategy.
  •  Establish and maintain a viable, productive organization, capable of achieving its overall mission through proper structure, staffing, and motivation of key professional staff.
  •  Encourage wider member participation in PICPA by building rapport with members, managing partners, and key members in industry.
  •  Remain current and up-to-date on emerging issues that impact the accounting profession by maintaining ongoing liaison with AICPA, state societies, recognized leaders in the profession, regulatory and governmental bodies, and other key individuals and professional associations or groups.
  •  Provide a highly visible, vigorous, and positive leadership to organizations outside the PICPA to promote the accounting profession.
  •  Disseminate pertinent information on important issues facing the profession to PICPA leadership, PICPA professional team, PICPA committees and chapters to increase awareness and value of the PICPA.

 Please send resumes and cover letters to [email protected].


 

 

Membership Coordinator

Pennsylvania Dental Association

The Pennsylvania Dental Association (PDA) is a voluntary organization comprising approximately 5,200 member dentists. It is a constituency of the American Dental Association (ADA), the largest and oldest national dental society in the world! Our central office is located on a beautiful waterfront along the Susquehanna River.

We are currently seeking a highly motivated, detail-oriented individual to join our staff.

Job Summary

The Membership Coordinator will assist with membership recruitment and retention and records administration. The Membership Coordinator plays a vital role in building member loyalty and satisfaction. A positive attitude and a genuine desire to assist others is essential for providing superior support to members. Through cross-functional collaboration, the Membership team serves as a resource for other departments by providing insightful business intelligence collected from member and customer interactions.

Essential Functions

Answer inquiries about member status, member programs, services and dues by e-mail, regular mail and telephone, providing follow-up as necessary and logging all calls.

  • Assist in the development and/or the improvement of member resources and programs.
  • Prepare for, assist with and implement all ADA and PDA student outreach programs at Pennsylvania dental schools.
  • Organize and plan dental student outreach events both virtual and in-person.
  • Plan and attend meetings with members, PDA leaders and dental student leaders.
  • Work closely with dental school administrators and student leaders to organize events and to strengthen associations presence in PA dental schools.
  • Input data (new member applications, changes to member records) into membership database, ensuring that the system is accurate and current at all times.
  • Perform data analysis for quarterly membership stats to examine trends in membership.
  • Obtain roster of newly licensed dentists from the Pennsylvania State Board of Dentistry to update database and send membership information.
  • Assist with departmental mailings
  • Edit informational membership materials
  • Other duties as assigned

Qualifications

  • Bachelor’s degree not required but strongly preferred
  • Proficient in virtual meeting platforms (Zoom, GoTo Meeting, GoTo Webinar, etc.)
  • Strong verbal and written communication skills (excellent grammar, voice, and diction)
  • Ability to work collaboratively and independently on assigned responsibilities
  • Intermediate in MS Word, Excel, Access and Outlook; Customer database experience preferred but not required
  • Customer service experience preferred
  • Association experience preferred but not required
  • Ability to work with diverse staff and members
  • Strong organization and data entry skills
  • Impeccable attention to detail
  • Strong independent problem-solving skills and initiative
  • Ability to prioritize multiple tasks, meet deadlines
  • Comfortable with public speaking
  • Occasional overnight travel is required

 What you’ll get out of it:

  • Working with a staff that has passion for our mission, believes in one another and has fun.
  • The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
  • A chance to make a contribution in a fun job with room to make it your own.

To Apply

Send resume and cover letter including salary requirements to Mary Donlin at [email protected].    

 

Chief Administrative Officer (CAO)

Pennsylvania Farm Bureau and Affiliated Companies

REPORTS TO: President and Board of Directors as needed

JOB SUMMARY: Manage and lead the day-to-day activities and general operations of Pennsylvania Farm Bureau & Affiliated Companies. Responsible for establishing and implementing results-based strategies focused on consistent achievement of the organization’s mission and financial objectives, as established by the board of directors. This is an exempt, salaried position.

ESSENTIAL DUTIES and RESPONSIBILITIES – MANAGEMENT:

  • Plan, direct and control the business affairs of PFB & Affiliated Companies in accordance with applicable laws, regulations, and under the general direction and control of the board of directors.
  • Initiate and recommend programs and plans for efficient operations, sound growth, and orderly expansion of corporate services under guidelines approved by the board of directors.
  • Oversee all personnel and employment policies/practices, with supervisory authority over all PFB & Affiliated Companies’ employees.
  • Facilitate and implement annual budget and strategic planning.
  • Provide leadership in developing program, organizational and financial plans with the board of directors and staff, and carry out plans and policies authorized by the board.
    • Purchase property and supplies as used in the ordinary course of conducting the business of the corporation and borrow money as may be necessary in the name of the corporation, and execute evidences of obligation therefore, as limited by direction of the board of directors.

 ESSENTIAL DUTIES and RESPONSIBILITIES – GENERAL:

  • Carry out actions, directives and policies, as well as administer programs and projects, as approved by the President and board of directors.
  • Be responsible for arrangements for all annual and special meetings of the organization, provide notification of all meetings, and maintain accurate, permanent records/documentation of all such meetings, including distribution of minutes to all board members.
  • Work with the president to provide an agenda for each meeting.
  • Maintain all corporate records for PFB & Affiliated Companies and cause proper reports to be submitted to appropriate agencies as required.
  • Provide a complete report annually of all financial transactions for audit.
  • Act as the official custodian of the organization’s funds, maintaining all documents and financial records.
    • Oversee the Executive Director of the PA Friends of Agriculture Foundation to facilitate meeting Foundation board expectations.
    • Build and maintain effective working relationships with the president, board, the American Farm Bureau Federation, state Farm Bureaus, county Farm Bureaus, insurance partners, government officials, and other organizations.
      • Coordinate interaction with the 54 county Farm Bureaus including the administration of contracts and agreements established and approved.
      • Maintain constant awareness of developments in the agricultural industry and keep abreast of new developments in the field of association management.
      • Fulfill all other duties as may be assigned by the president or board of directors

 EDUCATION/QUALIFICATIONS/SKILLS:

Required:

  • Demonstrates superior leadership skills with the ability to coach, mentor and motivate staff
  • Commitment to providing excellent service to members/clients
  • Commitment to corporate and personal growth
  • Proficient communication skills, particularly public speaking and written correspondence, and ability to be a leader
  • Working knowledge of agriculture, particularly Pennsylvania agriculture, and an understanding of grassroots volunteer organizations
  • Bachelor’s Degree in business or related field
  • Proficiency with Windows and Microsoft Office Suite

 Preferred:

  • Management experience in a not-for-profit setting
  • Successful revenue sourcing experience
  • Team-building experience relevant to working with active volunteer board of directors and dedicated staff

 OTHER REQUIREMENTS:

  • Valid PA Driver’s License
  • Ability to lift/carry up to 30 lbs.
  • Working during non-traditional office hours will at times be required

TELECOMMUTE OPTION:  Primarily 100% in Camp Hill office with travel at times, requiring some overnight stays.

HOW TO APPLY:  Email or send resume with salary expectations in confidence to:

Pennsylvania Farm Bureau
Attn:  Keri Zeigler, HR Director
PO Box 8736
Camp Hill, PA  17001-8736
717-731-3579  secure fax

 

Note:  This job description is intended to describe the major functions and characteristics of this job. It is not intended to describe all functions or responsibilities, which may be assigned to the incumbent employee. It is always within the employer’s right to add to, delete from, or further modify this job description at any time. This document is not to be construed as an employment contract of any type. EOE.

 

Office Administrator

Pennsylvania Asphalt Pavement Association (PAPA)

SUMMARY:

The Pennsylvania Asphalt Pavement Association (PAPA) is seeking qualified candidates to fill the position of Office Administrator. PAPA, founded on July 1, 1932 is a Section 501(c)(6) not- for-profit trade association representing the asphalt paving industry in Pennsylvania. PAPA currently has 150 members. PAPA members include asphalt mix producers, asphalt refiners/suppliers, paving/milling contractors, engineering/consulting firms, equipment manufacturers, commercial testing labs, and other entities that make up and provide support, materials, and services to the asphalt paving industry in Pennsylvania and across the United States.

ESSENTIAL DUTIES:

The Office Administrator (OA) manages office activities and operations to ensure efficiency, quality, customer service, and compliance to association policies. The OA provides clerical, administrative, IT, technical, etc. support to staff (1 fulltime and 2 part-time), the Executive Committee, the Board of Directors, Association Committees, and plans, budgets, contracts for, organizes, and manages Association meetings, events, functions, etc.

Responsibilities: 

  • Plan, budget, schedule, organize, attend, and manage all events for the Association. Current yearly major events include the Annual Conference, three Regional Technical Meetings, the PennDOT PAPA Bus Tour, and the Environmental Seminar. Contract for hotel meeting rooms, sleeping rooms, meals, catering, etc.
  • Schedule, budget, organize, attend, and manage meetings for the Executive Committee and Board of Directors, Executive Director, Association Committees, task forces, etc. Contract for hotel meeting rooms, sleeping rooms, meals, catering, etc. Coordinate, create, edit, and distribute meeting agendas, minutes, and reports. When requested, make travel arrangements for staff.
  • Schedule in person and virtual meetings via MS Outlook and GoToMeeting and monitor/update staff calendars.  Prepare and maintain meeting minutes, documents, handouts, correspondence, files, etc.
  • Track all pending correspondence, PennDOT Clearance Transmittals, requests for information,  etc. to ensure completion of assignments and timely response.
  • Utilize MS EXCEL and other Association software (MS Office 365, GoToMeeting, Adobe Acrobat, etc.) to develop, update, and maintain spreadsheets, reports, letters, and databases and generate reports, graphs, charts, tables, etc., for use by staff. Utilize MS PowerPoint to develop or revise formal presentation materials for staff. Manage the IT Service, copier, janitorial, etc. contracts. Maintain Association’s Server in consultation with IT Service and internet and cable TV with Comcast.
  • Serve as lead marketing person for the Association. Maintain and update data and information on the Association’s Website and Constant Contact list. Distribute Social Media Content via Association’s Twitter, Facebook, etc. accounts. Develop and distribute marketing material as appropriate.
  • Maintain digital records and correspondence files for staff and committees.
  • Organize, prepare, and distribute the Association’s newsletters, publications, and membership directory.
  • In collaboration with staff, prepare a calendar year Association “Draft” Budget, monitor cash flow, membership dues,  etc.
  • Interact with public, partners, members, etc. by telephone, social media, and e-mail to assess needs and coordinate responses in a professional manner.
  • Work closely with the Accounting Administrator and act as her backup when required.
  • Ability to work remotely as need arises.

SKILLS & EXPERIENCE & Education:

The successful candidate for this position will possess: 

  • Event planner and/or manager experience.
  • Knowledge of standard office procedures and practices.
  • Knowledge of grammar, spelling, syntax, and punctuation, letter, and report  preparation. Basic math skills for performing routine calculations related to tasks.
  • Advanced IT skills and knowledge of MS Office 365 and in particular knowledge/skill/experience with  Outlook, Word, Excel, and PowerPoint.  Also, Windows 10 Pro, GoToMeeting, Adobe Acrobat, SAGE, Constant Contact, Survey Monkey, etc. skills and experience preferred.
  • Good written and oral communication skills and pleasant personality for answering telephones, preparing emails, and greeting members. 
  • Ability to operate basic office equipment such as computer, calculator, copier, fax, camera, video projector, etc.
  • Ability to organize and coordinate office support services.
  • Ability to work under the pressure of multiple deadlines and changing task priorities.
  • Self-starter and ability to work with minimal supervision.
  • Ability to occasionally travel overnight to statewide or nationwide events, meetings, conferences, etc.
  • Minimum education, high school graduate, 2 or 4-year college graduate preferred.

REPORTING RELATIONSHIP:

The PAPA Office Administrator (as well as the Technical Services Director and Accounting Administrator) reports to the Association’s Executive Director but collaborates frequently and independently with all staff and association members.

LICENSES AND CERTIFICATIONS:

A valid PA Driver’s License is required.

SALARY & BENEFITS:

Starting salary is $50,000/ year with benefits.

TO APPLY FOR THE POSITION:

All submissions must be electronic (PDF format preferred). Send resume of qualifications, a cover letter explaining how your qualifications and experience match up with the job posting, and three business references via email to PAPA Executive Director Charles C Goodhart at the following e-mail address: [email protected] . PAPA will receive resumes and letters of interest and perform interviews (in person or via GoToMeeting) until the position is filled. 

PAPA IS AN EQUAL OPPORTUNITY EMPLOYER:

PAPA is an equal opportunity employer. PAPA does not discriminate and takes affirmative action measures to ensure against discrimination in employment, recruitment, advertisement for employment, compensation, termination, upgrading, promotions, and other conditions of employment. PAPA does not discriminate against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.