Job Postings

Job Postings!

Whether you are a new graduate or changing careers, association management is a unique and dynamic field.  Associations are broadly diversified organizations, with business models ranging from event planning to publishing to e-commerce to member services—and often much more—all housed under one roof.  No matter what your area of interest or expertise, there is a position within an association that is perfect for you. Keep checking back for new job postings.

Program Representative

PA Municipal League

Reports To:  Director of Training and Development         

General Position Overview:

The position coordinates course logistics and provides support including development of marketing materials, formatting curriculum and maintaining training materials for numerous training programs; the position organizes and facilitates program set-up and delivery and provides technical support to training users. 

Supervision:  General

Duties and Responsibilities:

  • Organize and facilitate set-up and delivery of training services and programs
  • Coordinate training logistics with facilities and instructors
  • Format PowerPoint presentations and training materials
  • Create and distribute online course evaluations
  • Function as primary liaison to persons interested in training programs
  • Provide technical assistance to students as needed
  • Update marketing materials for multiple programs
  • Maintain multiple sourced mailing lists and marketing campaigns
  • Coordinate reproduction of course materials and maintain inventory
  • Maintain program websites, learning managements systems and databases
  • Facilitate webinar/webcast meetings and trainings
  • Onsite facilitation of training services and programs
  • Provide registration and other onsite support at events
  • Execute research projects apply findings as appropriate
  • Assist with grant and proposal application process
  • Monthly activity report generation
  • Act as representative of training programs at meetings and events as directed
  • All other work necessary to fulfill the mission of the organization and as directed by direct supervisor and/or Executive Director

Education and Experience: 

Minimum High School Diploma/Associate’s or Bachelor’s Degree preferred. Current.  Any combination of experience and education that could likely provide the required knowledge and abilities could be qualifying.  A typical way to obtain the required combination of knowledge and abilities would be three years of progressive, directly related experience.  Must process a valid/current Pennsylvania Driver’s license. 

Skills and Abilities:

  • Understanding of local government structure, issues and needs
  • Understanding of instructional methods and techniques
  • Understanding of training programs offered by the Association
  • Thorough knowledge of office practices and procedures
  • Thorough knowledge of the structure on content of the English Language
  • Thorough knowledge of computer word processing, spreadsheet, presentation and publishing software
  • Ability to interpret state laws and regulations
  • Ability to manage website content
  • Ability to proofread documents and suggest changes to formatting, structure and language
  • Ability to speak clearly and plainly
  • Ability to coordinate multiple projects where shifting priorities and schedules require ongoing evaluation
  • Ability to establish and maintain record-keeping systems
  • Ability to develop relationships with other through effective listening and speaking
  • Ability to work effectively as a member of a team, sharing ideas and adjusting work to assist others with meeting deadlines
  • Ability to “think on feet” and problem solve as situations arise
  • Ability to demonstrate tact, patience and courtesy with callers
  • Ability to work independently

Physical Requirements:

  • Ability to sit for long periods of time.
  • Ability to talk on the telephone for long periods of time.
  • Ability to tolerate high levels of noise when operating office equipment.
  • Ability to travel to onsite events and effectively communicate and interact with other employees and public in person
  • Possess the sensory skills necessary to effectively communicate and interact with other employees and the public through the use of telephone and personal contact.
  • Move light to moderate objects weighing 15-50 pounds lbs. such as mail, supplies, files and course materials. 

 To apply, please submit a cover letter and resume to [email protected].

 

Education Manager

Pennsylvania Osteopathic Medical Association

The Pennsylvania Osteopathic Medical Association (POMA), is a multi-specialty physician association whose mission is to promote the distinct philosophy and practice of osteopathic medicine in Pennsylvania for our member and their patients. POMA is looking to add an Education Manager to our team based in Harrisburg.  

The individual selected for the position of Education Manager will

  • Work closely with a Senior Director and physician volunteers to support continuing medical education programs in accordance with the overall mission and objectives of the association;
  • Manage the association’s ACCME/AOA accreditation process to ensure compliance with criteria, standards and policies;
  • Support effective and efficient development, implementation, and evaluation of educational programs and activities;
  • Provide staff support at educational events.

 The individual applying for this position should have

  • A bachelor’s degree;
  • Progressive experience in the healthcare education environment, either with a physician association or other healthcare education provider with preference given to candidates who have successful accreditation or reaccreditation experience with ACCME;
  • Experience in the development and delivery of education and professional development including live conferences and online education;
  • Experience with and/or understanding of marketing and meeting/event planning logistics highly desirable;
  • Superb organizational skills and ability to prioritize and manage multiple assignments and timelines;
  • Excellent interpersonal, verbal and written communication skills; and
  • The ability to travel and work evenings and weekends.

POMA offers a competitive salary commensurate with experience, unique benefits such as a pet-friendly office environment, continuing education/professional development funding, a relaxed work atmosphere and is willing to consider a partial telecommuting option for an exceptional individual.

Please send cover letter, CV/resume and salary requirements to [email protected]. This is currently an open position.

 

Program Manager

PA Municipal League 

Reports To:  Director of Training and Development         

General Position Overview:

The position is responsible for a full array of duties relating to the administration of multiple programs that support local government.  Training event development and delivery are a principal focus along with coordination of multiple programs and grants.

Duties and Responsibilities:

  • Organize and facilitate delivery of training services and department programs
  • Serve as Team Leader for program development activities
  • Research and determine potential event space
  • Identify potential instructors and speakers
  • Coordinate event logistics with facilities and instructors and speakers
  • Manage reproduction of course/event materials
  • Manage post-program logistics, create and maintain event SOP manuals
  • Manage department A/V Inventory
  • Manage professional development accreditation programs
  • Manage department overall event/program marketing plan
  • Collaborate with internal teams on materials and promotions for events
  • Manage multiple program websites, learning managements systems and databases
  • Manage event apps
  • Facilitate webinar/webcast meetings and trainings
  • Onsite facilitation of program events
  • Provide assistance to program participants as needed
  • Execute research projects apply findings as appropriate
  • Assist with grant and proposal application process
  • All other work necessary to fulfill the mission of League and as directed by direct supervisor and/or Executive Director

Education and Experience: 

Bachelor’s Degree preferred, Minimum High School Diploma/Associate’s. Any combination of experience and education that could likely provide the required knowledge and abilities could be qualifying.  A typical way to obtain the required combination of knowledge and abilities would be five years of progressive, directly related experience.  Must process a valid/current Pennsylvania Driver’s license. 

Skills and Abilities:

  • Understanding of local government structure, issues and needs
  • Understanding of association management
  • Understanding of instructional methods and techniques
  • Understanding of Training and Development programs offered by the League
  • Thorough knowledge of office practices and procedures
  • Thorough knowledge of the structure on content of the English Language
  • Thorough knowledge of Office 365 Products
  • Ability to learn to work with new software programs
  • Ability to expertly manage website content
  • Ability to proofread documents and suggest changes to formatting, structure and language
  • Ability to speak clearly and plainly
  • Ability to coordinate multiple projects where shifting priorities and schedules require ongoing evaluation
  • Ability to establish and maintain record-keeping systems
  • Ability to develop relationships with other through effective listening and speaking
  • Ability to work effectively as a member of a team, sharing ideas and adjusting work to assist others with meeting deadlines
  • Ability to “think on feet” and problem solve as situations arise
  • Ability to demonstrate tact, patience and courtesy with callers
  • Ability to work independently

Physical Requirements:

  • Ability to sit for long periods of time.
  • Ability to talk on the telephone for long periods of time.
  • Ability to tolerate high levels of noise when operating office equipment.
  • Ability to travel to onsite League events and effectively communicate and interact with other employees and public in person
  • Possess the sensory skills necessary to effectively communicate and interact with other employees and the public through the use of telephone and personal contact.
  • Move light to moderate objects weighing 15-50 pounds lbs. such as mail, supplies, files and course materials. 

Send Cover Letters and Resumes to [email protected].

 

Committee Relations Coordinator 

PA Bar Association

Statewide association in Harrisburg with 24,000+ members seeks a responsible individual to provide support to assigned member committees.  Duties include but are not limited to: preparing and communicating necessary notices and memorandums, planning and coordinating essential meeting functions, gathering and distributing materials prior to meetings, attending committee meetings and offering input on the association’s policies and procedures to member committees.  This individual will also be responsible for special committee projects as assigned.  Excellent written and verbal communication and “customer service” skills a must.  Bachelor’s degree preferred.  Association experience a plus.  Please send resume with salary requirements to PA Bar Association, ATTN Human Resources, P.O. Box 186 Harrisburg, PA 17108 EOE.

 

Association Services Manager

Pennsylvania Association of Realtors 

The Pennsylvania Association of Realtors (PAR) seeks a full-time association services manager (new position) to work as part of their growing association management company team to provide leadership, governance and membership support to current clients. The position will also provide meeting and event management, communications and marketing services, and social media support.  This position will represent clients at meetings and events, both client-specific and industry-related and will require travel in the eastern Pennsylvania area and out of state travel, as approved and budgeted by individual clients. The position is in Lemoyne, PA.    

 The ideal candidate will have: 

  • at least three years of association leadership and governance experience, 
  • strong interpersonal communication skills,
  • strong writing skills,
  • some marketing experience,
  • customer or client service experience,
  • time management strategies,
  • the ability to work independently,
  • strong project management, time management and organizational skills,
  • a reliable means of transportation for travel to client events,
  • availability for approximately 40 hours a week between the hours of 8 am and 5 pm, Monday through Friday, unless otherwise directed by clients,
  • proficiency in basic computer software (Microsoft Outlook, Word, Excel, Google Chrome, PowerPoint),

 Benefits:

  • Competitive salary based on experience
  • Health, dental, vision and life insurance
  • 401(k)
  • Paid Time Off (PTO)
  • Occasional work-from-home

Resumes, cover letters AND salary requirements should be submitted via email by Wednesday, February 26 to Leah Krnjaic at [email protected]. No calls.

The Pennsylvania Association of Realtors® provides equal employment opportunities to all individuals without consideration of race, color, creed, religion, gender, age, sexual orientation, disability, national origin, or any other trait protected by federal, state, and local law.

 

 

DEPARTMENT: Meeting Planning, Conference and Educational Planning
REPORTS TO: VP of Operations
CLASSIFICATION: Full-time Employee, Salary – Exempt

____________________________________________________________________________

POSITION PURPOSE:

Provide administrative and technical support for Education and Professional Development programs and events. Onsite support at major events. This individual must be self-motivated, have strong interpersonal skills and pay close attention to detail. Must be proactive, highly organized, and have the ability to work under pressure and coordinate multiple events, responsibilities and deadlines at one time.

ESSENTIAL FUNCTIONS:

  • Strong navigation skills in database and registration software in order to create registration websites for all events.
  • Responsible for the administrative details for meetings. Coordinate information for Education Committees.
  • Manage the deadlines, application process, and final notification of awards and CEUs.
  • Responsible for hotel contracts for multiple meetings
  • Track sponsors, exhibitors, attendees and speakers
  • Oversee onsite logistics. Work with marketing and education teams to create invitation, confirmation, follow-up emails for meetings, webinars and audio-conferences, as needed.
  • Perform other duties as assigned by various account executives.

 KNOWLEDGE, SKILLS, & ABILITIES:

  • Maintain knowledge of various association CEU requirements, culture, philosophy, products and services, policies, and internal practices.
  • Proficient with Microsoft Office Suite products as well as AMS, CMS and event software suites. Design software knowledge a plus.
  • Manage time effectively with high volume work assignments and meeting deadlines to produce quality work requiring little or no review.
  • Demonstrate ability to maintain confidentiality and handle sensitive information.
  • Communicate in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Candidate must have strong and effective interpersonal skills for effective working relationships with all stakeholders, both internal and external.
  • Must be available for overnight travel to events, conferences, chapter meetings, etc, scheduled within PA (some weekend travel required). Must possess a valid PA driver’s license (no suspensions or similar legal prohibitions on driving) as privately owned vehicle may be required for travel with IRS reimbursement.
  • Regular and consistent office hours are required to maintain acceptable performance standards and routine duties of the position.

 EDUCATION AND EXPERIENCE:

Five years’ experience in meeting and event planning. Please send resume, salary requirements and reference to: [email protected]